General Guidelines

Sessions will be recorded and made available on the digital platform soon after.

There will be computers with Zoom connection in the physical rooms along with cameras and microphones. Questions from the in-person audience will broadcasted via Zoom to remote presenters and attendees.

The paper and minisymposium sessions will be held as standard zoom meetings (rather than as webinars or other “view-only” attendee formats). This means that everyone can see who else is attending, can ask questions live (with audio and video where possible), and remote attendees can use the text chat to ask questions or hold discussions amongst themselves.

General Information for On-site Presentations

Computers will be provided in the rooms, Windows 10 with PowerPoint 2016. You are required to use them since the Zoom connection for remote attendance will run on these laptops.

• Please come prepared with your presentation (PowerPoint or PDF) on a USB stick
• The preferred format for presentations is 16:9
• A Logitech wireless presenter with laser pointer will be available
• The session chair will moderate (generally in person)

General Information for Remote Presentations

Approximately one week prior to the conference start, you will be sent credentials to log into the platform (email from info@remove-this.pasc-conference.org with subject line: “PASC22 Conference: Your Login Credentials”). Zoom connection details will be provided from within the platform.

You must present your contribution live, we recommend 25 min talks with 5 min of live questions.

• Please join the zoom meeting 15 minutes prior to the start of your session
• When making your presentation share your screen like a regular zoom meeting
• The preferred format for presentations is 16:9
• The session chair will moderate (generally in person)

If you do not have a zoom account we recommend you create a free account at https://zoom.us/signup

Here are some tips that we recommend you follow when giving your presentation:

• Make sure you are in a quiet space
• Make sure that the connection is stable (get wired if needed)
• Please test your camera and microphone before the conference to make sure everything is working well. Consider using a headset to improve the quality of your audio. As you test your camera make sure there is not too much light behind you
• Look directly into the camera as it makes attendees feel that you are making eye contact with them

Specific Guidelines for Paper Presenters

• Please be in the physical room or Zoom meeting 15 minutes prior to the start of your session.
• If you are attending in person, you must use the computer provided in the room.
• There will be a volunteer in the room to assist with technical equipment on-site, as well as with the management of Zoom. Volunteers are named “Support PASC22 – name of the virtual room” to indicate that they are the Zoom hosts.
• Identify yourself to the chair of your session and coordinate the procedure the chair will use to keep time. You have 25 minutes for your presentation, with an additional 5 minutes for questions.

Specific Guidelines for Paper Session Chairs

• Please be in the room 15 minutes prior to the start of your session.
• There will be a volunteer in the room to assist with technical equipment. In order for the volunteer to recognize you, please announce yourself as you enter the room. The volunteer can contact our IT support if you run into any technical difficulties.
• Volunteers also serve as Zoom “hosts." Volunteers introduce themselves and welcome remote attendees to the session via chat.
• Identify yourself to the speakers and confirm that everyone is present (most paper presenters are planning to participate in person).
• Inform the presenters of what procedure you will use to keep time, e.g. announcing 5 minutes left.
• Each speaker has max. 25 minutes for her/his presentation, with an additional 5 minutes for questions. Pay close attention to time. We count on you to keep the sessions on schedule.
• Since this year your audience includes in-person and remote attendees, as session chair, you are responsible for keeping a close eye on the chat while the session unfolds and to make sure that questions get answered after the presentation. Ensure that the whole audience can hear questions coming from remote attendees. Repeat out loud any questions that come in via Zoom chat.
• Please ask at least one question if there are no questions from the audience. Usually a single question from you can prompt further discussion from the floor.
• Please try to keep the order of the speakers as published on the program: https://pasc22.pasc-conference.org/program/schedule/. If there is a no show, do not start the next presentation early. Fill the time with questions or a general discussion, or announce a break.
• Finish on time. Urge the in-person audience to continue discussions over a break. If a speaker wishes to continue a conversation with a remote participant, kindly ask them to exchange the contact details so that they can talk offline.

Specific Guidelines for Minisymposium Chairs

Prior to the conference

• Contact your speakers and ask them for a couple of lines summarizing the slant or perspective they will bring to the minisymposium.
• You should prepare a very short biographical blurb and introduction for each speaker.
• Collect all presentations from on-site speakers before the conference and bring them on a USB stick. Computers will be provided in the rooms and you are required to use them since the Zoom connection for remote attendance will run on these laptops.
  

Prior to the beginning of your minisymposium

• Inform the registration desk about any changes to speakers, or write an email to info@pasc-conference.org to inform us about last-minute cancellations.

At the minisymposium

• Please be in the room 15 minutes before the start of your session to ensure you begin on time
• There will be a volunteer in the room to assist with technical equipment. In order for the volunteer to recognize you, please announce yourself as you enter the room. The volunteer can contact our IT support if you run into any technical difficulties.
• Volunteers also serve as Zoom “hosts." Volunteers introduce themselves and welcome remote attendees to the session via chat. Volunteers access the Zoom room with the name “Support PASC22 – name of the virtual room” to indicate that they are the Zoom hosts.
• Please confirm that all the speakers are present – onsite, as well as remotely.
• Inform the presenters of the procedure you will use to keep time, e.g. announcing 5 min left.
• Be an active chair: facilitate lively and interactive discussion amongst speakers and audience throughout the session.
• Take a couple of minutes at the beginning of the session to present a quick overview of the themes of the minisymposium and the state of the art, introduce the speakers and their topics. These couple of minutes can be recovered over the course of the minisymposium by reducing the time of each presentation ever so slightly.
• Each speaker has max. 25 minutes for her/his presentation, with an additional 5 minutes for questions. Pay close attention to time. We count on you to keep the sessions on schedule.
• Since this year your audience will include in-person and remote attendees, as session chair, you are responsible for keeping a close eye on the chat while the session unfolds and to make sure that questions get answered after the presentation. Ensure that the whole audience can hear questions coming from remote attendees. Repeat out loud any questions that come in via Zoom chat. Encourage remote attendees to ask questions live with the microphone.
• Please ask at least one question if there are no questions from the audience. Usually a single question from you can prompt further discussion from the floor.
• Please try to keep the order of the speakers as published on the program: https://pasc22.pasc-conference.org/program/schedule/ If there is a no show, do not start the next presentation early. Fill the time with questions or a general discussion, or announce a break (we want to give participants the opportunity to move between minisymposia to attend particular talks).
• Finish on time. Urge the in-person audience to continue discussions over a break. If a speaker wishes to continue a conversation with a remote participant, kindly ask them to exchange the contact details so that they can talk offline.

Specific Guidelines for Poster Presentations

The Flash Poster Session (Monday, June 27, 19:20 – 19:50) and the Poster Session and Refreshments (Tuesday, June 28, 9:00 – 11:00) will take place at the Congress Center Basel and are addressed exclusively to in-person participants.

Flash Poster Session

• If you submitted a PDF of your poster by the stated deadline you have the opportunity to “pitch” your poster to the conference audience in a rapid-fire flash session on Monday, June 27, at 19:20.
• You have just 30 seconds to engage the audience, so prepare well.
• The Flash Poster Session follows immediately after the plenary session called Interdisciplinary Dialogue, scheduled to start at 18:20. Please sit in the front few rows and be ready to walk towards the stage when the moderator announces the start of the Flash Poster Session. You should walk on the stage from the left-hand side and get off on the right-hand side. A member of the organizing committee will be in the room to coordinate things.

Poster Session

• The poster session is scheduled on Tuesday, June 28, from 9:00 to 11:00.
• You should hang your poster up at the beginning of the conference.
• Please ask the reception staff to show you where and how you should hang up your poster when you register.

Post Conference

• The pdf provided for presentation at the Flash Poster Session will be published on the conference website. If you do not wish your poster to be published, kindly let us know by writing to info@pasc-conference.org.
• Should you wish to publish a more up-to-date version of the poster, kindly send your request via email to info@remove-this.pasc-conference.org so we can re-open the submission system.